After reading this article students, faculty, and staff should be able to:

Outlook for Windows

1. On the main tabs, select File.
2. On the Account Information page, select Open & Export.
3. On the Open page, select Import/Export.
4. In the Import and Export Wizard window, select Import from another program or file and click Next >.
5. In the Import a File window, select Outlook Data File (.pst) and click Next >.
6. In the Import Outlook Data File window, click Browse….
7. Select the .pst file to import and click Open.
8. Select desired Options and click Next >.
9. Select the top-level folder, ensure the Include subfolders check box has been selected, choose the location where the .pst file should be imported, and click Finish.
10. Outlook will import the .pst file to the location set previously. Once complete, Outlook will begin to push the restored file(s) to the Exchange server. If Outlook lags during this time, keep Outlook open and use Outlook Web Access until all data has been uploaded to the server.

 

Outlook for Mac

1. Open Outlook.
2. Select File > Import…
3. Select Outlook Data File and hit the right arrow on the bottom right.
4. Select outlook for Mac Data File.
5. When prompted, locate and select the .olm file that was archived in the past.
6. Outlook should then populate the inbox with the emails that were stored in the .olm file.

 

Apple Mail

1. Choose File > Import Mailboxes.
2. Select the source your backup is coming from.  More information about each source appears below the list once an item is select. Some options require that the app you are importing from is active.
3. If you’re importing messages from a Windows computer, select “Files in mbox format.”
4. Click Continue.
5. Click Choose.
6. Click Done.
7. The messages are in a new mailbox called Import in the Mail sidebar. You can drag folders and messages from the Import mailbox to new or existing mailboxes, then delete the Import mailbox.
8. If the email app you’re switching from isn’t listed, click Cancel. Consult the documentation for the other app to learn how to export messages in mbox format (most email apps can). Then import the mbox files.

 

 

Keywords: import, backups, Outlook, Windows, Mac, Apple Mail

Related Articles: How do I backup my emails on my desktop?

Last Modified: 7/18/2017

After reading this article students, faculty, and staff should be able to:

 

 

Outlook for Windows

1. Open Outlook.
2. Click file on the top left.
3. Click Open and Export.
4. Click import/export.
5. Click export to file.
6. Select outlook data file.
7. Select the folders you wish to view. To select multiple folders, you have to make sure include subfolders is checked and to select the folder they are all inside.  For example, you want inbox and deleted items, so you select the folder at the top.
8. Finally, select the save location and name of the backup file.

 

 

Outlook for Mac

1. Select File > Export…
2. Select which items to sync by checking the boxed next to mail, contacts, calendar, etc.
3. Click Continue.
4. Choose a name and place to save the file. Click Save.
5. Once the emails are archived in the .olm file, they can be imported to outlook in the future.

 

Apple Mail

1. Select one or more mailboxes, and then choose Mailbox > Export Mailbox.
2. Choose a folder or create a new folder, and then click Choose.
3. Mail exports the mailboxes as .mbox packages. If you previously exported a mailbox, Mail does not overwrite the existing .mbox file; it creates a new .mbox file, such as My Mailbox 3.mbox.

 

Keywords: backup, email, Outlook, export, data, Windows, Mac, Apple Mail

Related Articles: How do I backup my G Suite data?, How do I import a backup into my desktop email client?

Last Modified: 7/18/2017

After reading this article students, faculty, and staff should be able to:

 

How can I set filters for my group emails in Gmail?

1. Login to Gmail and navigate to the settings button  .
2. On the drop-down menu, click on Settings and then select the Filters and Blocked Addresses tab.
3. Click Create a new Filter and a box will appear.
4. In the From field, enter the group email address or individual email address you would like to filter.  Click the magnifying glass  to test the search criteria.

 

1. Click Create filter with this search.
2. Check the box or boxes for the filtering actions you would like to happen on incoming emails that fit the search criteria.  Some options include putting them in a specific folder or giving them a label.
3. Click Create filter.

 

Keywords: filter, Gmail, group, emails

Related Articles: How can I forward my email to another account?

Last Modified: 7/12/2017