Groups

How do I invite others to join an Office 365 Group?

After reading this article students, faculty and staff should be able to:

  • Invite other members either within or outside of UConn to an existing Group using any of the following email clients:
    • Office 365 Mail App
    • Outlook 2016 for Windows

Groups are shared workspaces available through Office 365. Each shared workspace has a shared inbox, calendar, document library, OneNote notebook, and planning tool.

 

Office 365 Mail App

Invite people within UConn

  1. Login into Office 365 using your UConn account and open Mail.
  2. On the left navigation pane, select the group you want to invite others to join.
  3. If you don’t see Groups, click the arrow next to Folders to go back to the main navigation pane.
  4. Do one of the following:
  5. On the menu bar, select More group actions  > Invite others.
  6. At the top of the page, select the name of the group, and select More actions  > Invite others.
  7. Do one of the following:
  8. Select Copy to copy a link to the group to your clipboard. Paste the link into a message to share it with others.
  9. Select Email to open a compose window with a link to join the group.
  10. Finish composing the mail and click Send.
  11. Invite people outside UConn
  12. Login into Office 365 using your UConn account and open Mail.
  13. In the navigation pane, under Groups, select your group.
  14. If you don’t see Groups, click the arrow next to Folders to go back to the main navigation pane.
  15. In the group header, select  > Members.
  16. Select Add members.
  17. Enter the email address of the guest. You’ll see a message informing you that the owner must approve the addition of the guest.
  18. Choose Save.

 

Outlook 2016 for Windows

Invite people within UConn

  1. Open Outlook 2016.
  2. Under Groups in the left nav, select your group.
  3. On the Groups ribbon, select Add Members.
  4. In the Add people box, search for people within your organization either by their full name or email address, and then select the names to add.
  5. Click OK.

Invite people outside UConn

  1. Open Outlook 2016.
  2. Under Groups in the left nav, select your group.
  3. On the Groups ribbon, select Add Members.
  4. In the Add people box, enter the email address of the guest and press Enter. Red text reminds you that guests will have access to group content.
  5. Select OK.

 

Keywords: Groups, invite, members, internal, external, Mail App, Office 365, Outlook, Windows

 

 

Last Modified: 7/7/2017

How do I join an Office 365 Group?

After reading this article students, faculty, and staff should be able to:

  • Join an existing Group in Office365 by using the following email clients:
    •  Office 365 Mail app
    • Outlook 2016 for Windows
    • Outlook Mobile app

Groups are shared workspaces available through Office 365. Each shared workspace has a shared inbox, calendar, document library, OneNote notebook, and planning tool.

 

Office 365 Mail App

  1. Login into Office 365 using your UConn account and open Mail.
  2. In the navigation pane, under Groups, select Discover.
  3. If you don’t see Groups, click the arrow next to Folders to go back to the main navigation pane.
  4. If you don’t see Discover, expand the Groups section.
  5. All available groups will be listed in alphabetical order. Select the one you want and click Join. If the group is public, you’ll see a confirmation message and become a member right away. If the group is private, type a reason why you want to join > Send.
  6. Once you’ve joined a group you’ll receive a welcome message that contains important information and links to help you get started. If the group is public, you’ll get the message right away. If the group is private, you’ll get the welcome message after you’ve been approved by group owner.

 

Outlook 2016 for Windows

Search for a Group to join

  1. On the Home tab, select Browse Groups.
  2. Enter a group name in the search box or scroll the list to find the one you want.
  3. Click Join. If the group is private, a request will be sent to the group’s admin, who can accept or decline the request.

 

Join a Group from an email

  1. If you receive an email message from a group that you’re not a member of and decide to join the group, select Join on the group header in the right corner of the reading pane.
If the group is private, you’ll see Request to Join instead, and will be asked to provide a reason for joining.
  2. Wait for your request to go through, or for the group’s admin to add you if you’re trying to join a private group.
  3. Once you’ve joined the group, you’ll see detailed membership status as well as a shortcut to navigate to the group’s inbox.

 

Go to a Group that you were added to as a member

  1. When you’re added to a group, you receive an email notification. Open the email and click Go to the group link.
  2. Use the options on the ribbon to start a conversation, change your membership status, and so on.
  3. You can also go to the Explore the group section in your email notification to view the conversations as well as the group’s calendar and files.
 
All the groups that you’ve created or were invited to are on the left nav bar under Groups. You can access any of them by just clicking the group name. Then, you can participate in the conversations or use the options on the ribbon to access the files, calendar, notebook, and other information.

 

 

Keywords: Groups, Office 365, Outlook, Mail app, join,

Last Modified: 7/7/2017

How do I create an Office 365 Group?

  • Create an Office 365 Group in the following email clients:
    •  Office 365 Mail App
    • Outlook 2016 for Windows

Groups are shared workspaces available through Office 365. Each shared workspace has a shared inbox, calendar, document library, OneNote notebook, and planning tool.

Note: 

An Office 365 group is different from a contact group.  A contact group is a set of email addresses used only to send emails or meeting invitations to all email addresses in the contact group.

 

Office 365 Mail App

  1. Login into Office 365 using your UConn account and open Mail.
  2. In the navigation pane, next to Groups, select the + button.
  3. If you don’t see Groups, click the arrow next to Folders to go back to the main navigation pane.
  4. If you don’t see Discover, expand the Groups section.
  5. Choose either Standard Group or Professional Learning Community and click Next.
  6. In Choose a name, enter a group name that briefly captures the spirit of the group.
  7. A suggested email address is provided. To assign a different email address to your group which will be part of the group URL, type in a new email address.
If you see “not available,” the group ID is already in use. Try something different. Note that once you choose a group ID, it cannot be changed.
  8. In Add a description, enter a detailed description of the group to help others understand its purpose. This description will be included in the welcome email when others join the group.
  9. In Privacy, do one of the following:
  10. To create a group in which anyone within your organization can view its content and become a member, select Public.
  11. To create a group in which membership requires approval by a group owner and only members can view group content, select Private.
  12. To enable subscribed members to receive email and calendar event notifications in both their group inbox and personal inbox, select Send copies of all group messages and events to members’ inboxes. This is recommended when members belong to multiple groups because it means they can see all group notifications in one place without having to visit each group mailbox in order to stay current with group activity.
  13. Select Create.
  14. If you’re ready to add internal members to your newly created group, continue with the create group wizard. Otherwise, select Not now. To add group members later, see How do I invite others to join a Group?

Outlook 2016 for Windows

  1. Open Outlook 2016.
  2. On the Home tab, choose New Group.
  3. In the Create Group window, enter the required information, including NameGroup ID, and Privacy level, (Public or Private). You won’t be able to change the group ID after you create the group.
  4. Check the subscription box to let members receive the group’s emails in their regular inbox or keep it un-checked if you prefer that they access the group’s mail only from the group’s inbox, and then click OK.
  5. Add the members (you aren’t able to add external users at this time), description, and a photo for the group, and then click OK. You can add members after the group is created as well.
  6. Click OK. You’ll see your newly created group in the left nav and a Welcome email in your group’s inbox.

 

Keywords: Groups, Office 365, Mail app, Outlook, Windows

Last Modified: 7/7/2017