How do I access the calendar for a room in Outlook?

After reading this article, faculty, staff, and student employees will know:

  • How to access a calendar in Outlook Web Access
  • How to access a calendar in the Outlook desktop client
Note: Your permissions set for the account determine how much access you have to a calendar. Authors may add entries and edit/delete their own entries. Editors may add entries and edit/ delete all entries. Read-only access allows users to view existing entries but not to make any changes.

 

Open the room calendar in Outlook Web App

Note: Students who need to access these resources must have UConn Student Worker Accounts (usernames in the format student####)
  1. Sign into Office 365 online portal by going to http://email.uconn.edu and clicking on Office 365. You can also go directly to the login page at https://login.microsoftonline.com.
  2. Login with
    1. Username: UConn email address (firstname.lastname@uconn.edu OR student####@ad.uconn.edu OR NetIDwork@uconn.edu)
    2. Password: NetID or Student Worker Account Password
  3. Once in the portal, you will see the tiles of the apps available to you. Click the Calendar
  4. Right click Your Calendars on the left side of the window and select Open Calendar from the right-click menu.
  5. Type the display name of the shared calendar (e.g., ~UITS – Conference Room 100). Please note that resource#### will not work here.
  6. Select the calendar from the list of options in the drop down menu.
  7. Click Open. The calendar will now be displayed.

 

Open the room calendar in Outlook

Note: Students who need to access these resources must have UConn Student Worker Accounts (usernames in the format student####)
  1. Open Outlook by clicking the Outlook icon on your workstation. If you are prompted to login, enter:
    1. Username: UConn email address (firstname.lastname@uconn.edu OR student####@ad.uconn.edu OR NetIDwork@uconn.edu)
    2. Password: NetID or Student Worker Account Password
  2. Click Calendar, located near the bottom left corner of your Outlook window
  3. In the Home tab, select Open Calendar
    1. Select either From Address Book… or From Room List…
  4. Enter or search for the display name of the calendar (e.g., ~UITS – Conference Room 100). Double-click the desired calendar from the list generated below.
  5. Click The calendar will now be displayed.

 

Last Modified: 10/31/2017